Accounts Payable Management in the United States
We turn bill-paying from a scramble into a controlled, scheduled process. Delivered to US GAAP for US businesses, priced in USD.
US accounts payable carries the 1099 problem. Every contractor paid through AP needs a W-9 on file, because 1099-NEC is due to recipients and the IRS on 31 January and reconstructing a year of vendor data in January never goes well. We run AP through Bill.com, make W-9 collection part of vendor onboarding, and code payments so year-end reporting is already done.
We manage your full AP cycle inside Bill.com, Airbase or your accounting platform — capturing bills, routing approvals, scheduling payments to optimise cash, and keeping vendor records clean.
The deadlines we track against your ledger.
| Obligation | Frequency | Due | Authority |
|---|---|---|---|
| 1099-NEC and W-2 to recipients and the IRSAny business paying contractors or employees | Annual | 31 January | IRS |
| State sales-tax returnsBusinesses with economic or physical nexus in a state | Monthly | Commonly the 20th of the following month — set by each state and by filing frequency | State DOR |
Last reviewed against the source . These are the standard dates. Extensions through a registered agent, a non-calendar year end, and volume-based filing frequencies all shift them — confirm your own dates with IRS. This is general information, not tax advice.
Accounts Payable deliverables
- Bill capture & coding (Dext / Bill.com)
- Approval-workflow management
- Scheduled vendor payments
- Vendor statement reconciliation
- 1099 / contractor data hygiene
QuickBooks Online
QuickBooks Online dominates US SMB accounting, and multi-state sales tax usually means bolting on Avalara or TaxJar rather than relying on native tax tables.
A worked example, in your currency.
A Delaware-incorporated SaaS company, 4,200 transactions a month, selling into 14 states.
- In-house bookkeeper (fully loaded, per month)
- $5,800
- Salt bookkeeping + controller layer
- $1,850
- Monthly saving
- $3,950
Fully loaded cost assumes salary plus payroll taxes, benefits, software seats and management time — not base salary alone.
The framework your United States accounts are held to.
We prepare to US GAAP, as codified by the FASB. These are the bodies that set that framework and the authorities you file with — linked so you can verify the standard rather than take our word for it.
- Professional bodyAICPAAmerican Institute of Certified Public AccountantsSets US professional and ethical standards for CPAs.
- Standards setterFASBFinancial Accounting Standards BoardIssues the US GAAP codification we prepare accounts to.
- RegulatorIRSInternal Revenue ServiceFederal tax authority — filings, deadlines and guidance.
Listed for reference. Salt Accounting Group is not stating membership, registration or affiliation with any of these organisations. Where a filing must be lodged by a registered local agent, it is — your agent keeps the lodgement and the professional sign-off.
Accounts Payable in United States
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Accounts Payable Management for United States, simply handled.
Tell us where you trade and what shape the books are in. You get scope, price and a start date in writing within one business day — no obligation.